You’re also in the driver’s seat. Tailor your dashboard to show the metrics that matter most to you, filter by team, care type or location, and adjust the date range to zoom in or out. It’s your data, your way.
Published 30.04.25
Introducing PASSgenius™, your new data, AI and automation suite in PASS
PASSgenius™ turns your data into action. Make faster decisions, optimise capacity, automate admin, and boost performance across your whole care service – all built into PASS at no extra cost.
Every day, care providers face growing pressure and operational challenges – tighter regulations, staffing shortages, financial strain, and relentless admin. You’re already collecting valuable data, but without the right tools, it’s hard to see the full picture or take action quickly.
That’s where PASSgenius™ comes in.
Discover the new AI-powered intelligence layer built into PASS that works alongside you – analysing care notes, tracking live performance, predicting needs, and automating repetitive admin. It connects the dots across your care and capacity data, surfaces the insights that matter, and helps your team focus on what really counts.
And if you’re using All-in-one PASS, it’s already built in at no extra cost. Here’s what’s new and how to get started.
What is PASSgenius™?
PASSgenius™ gives care teams the visibility and control to make faster, smarter decisions using the data already captured in PASS. It helps you spot issues early – like staffing gaps, care quality concerns or rising cancellations – so you can act before they impact the people you support.
AI-powered summaries also scan weeks of care notes to highlight changes in behaviour, routines or needs, giving you a clearer picture of what’s happening and what to do next.
Whether you’re monitoring capacity, quality or risk, everything you need is surfaced in real time, without digging through spreadsheets or switching between systems. You’ll see exactly how many care hours need covering, where travel time is adding pressure, and which visits still need assigning – helping you build better rotas, reduce stress, and improve continuity across your team.
And when it comes to admin, PASSgenius™ takes care of the heavy lifting.
From auto-verifying timesheets and calculating staff pay to generating invoices and triggering compliance reminders, routine tasks run quietly in the background – saving hours every week and freeing your team to focus on care, not paperwork.
Explore all-new features and tools inside PASS
One powerful dashboard, built for high performing care managers
The PASSgenius™ Dashboard gives you a live, at-a-glance view of how your care service is performing. From staffing and scheduling to compliance and visit delivery, it brings your key data together in one place – so you can spot issues early, make faster decisions, and stay in control.
Learn more about your new dashboard...
⏳ Required hours
Know exactly how much care you need to deliver next week or next month based on current visits and contracts. Use the heatmap to see where you’re stretched – and fix it before it becomes a problem.
📅 Pending hours
Track how many hours haven’t yet been assigned to a carer or run. Reduce last-minute changes, improve continuity, and keep your rota running smoothly.
🚗 Travel time
See how long staff are spending between visits – and where time’s being lost. Optimise your routes and reduce time on the road with one simple view.
⏱️ Punctuality
Get a clear picture of how often visits are running late. Spot patterns by person or time of day, and take action before issues turn into complaints.
❌ Cancelled hours
Track how much care is being cancelled, charged or not. Spot trends, recover costs, and improve forecasting.
⚠️ Missed & overdue visits
Stay on top of care quality with instant visibility of missed or late visits. Drill down into detail, resolve issues quickly, and keep your service compliant.
AI-driven care summaries that spot risks, patterns and changes
PASSgenius™ can read through weeks of care notes and highlight key changes, trends and concerns – so you don’t have to.
Instead of scrolling through endless logs, you get clear, concise summaries that surface the insights that matter. Whether it’s a shift in mood, a decline in mobility, changes in eating habits, increased care needs or a pattern of missed medications, PASSgenius™ helps your team act sooner and tailor care more effectively.
It’s like having an extra set of eyes reviewing every care note – spotting what’s changed, what needs attention, and what your team should do next. That means faster handovers, clearer communication and more proactive care planning.
AI summaries are live now and ready to use inside PASS. Just open a care record and let PASSgenius™ do the digging.
Built-in automation to save you time every day
PASSgenius™ brings together a powerful set of time-saving tools built into PASS. They’re designed to help care teams work more efficiently, reduce repetitive admin, and free up hours in the day.
In PASS Roster and finance, you can now automatically verify timesheets using real visit data, removing the need for manual checks or chasing staff.
Invoices are created and sent with a single click, using care data you already record, helping you speed up billing and improve cash flow. Staff pay is also calculated for you, so payroll becomes quicker and more accurate.
Throughout the system, smart reminders and alerts keep your team on track, flagging overdue visits or missing documents. And with compliance checklists built in, it’s easier to stay on top of key tasks and show evidence when needed.
These features save time, reduce admin pressure, and help you run a tighter, more responsive service. Plus, it all works inside PASS, with no extra systems to manage.
More smart tools on the way
PASSgenius™ is just getting started. We’re constantly evolving the suite to meet the real-world challenges care providers face every day. With every update, PASSgenius™ gets smarter – so your service can too.
Ready to get started?
Ready to experience the next generation of care management software? Just hit the button below to start your journey with PASSgenius™ and see how data, AI, and automation can transform your service.
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About PASS by everyLIFE
PASS by everyLIFE Technologies is the UK’s leading digital care management platform, built specifically for the social care sector. Since launching in 2014, PASS has supported more than 1 million care professionals across home care, reablement and residential services plan, deliver and evidence safer, more efficient care. PASS connects care planning, rostering, real-time reporting and family access in one secure, cloud-based system – trusted by care services nationwide.
