The Manor House Residential Home is located in Seaton, Devon. It has 20 care workers and 2 office staff caring for 15 service users with a friendly and warm family feel.
We talked with owner/managers Dr Curry and Sue Curry RGN, about choosing and implementing the PASSsystem at The Manor House Residential Home.
Choosing the PASSsystem
everyLIFE Technologies: What made you choose PASSsystem over other digital care management platforms?
Dr. Curry: Initially we wanted to address drug recording issues and to get rid of paperwork, and there weren’t too many other products that actually would do that, so that was the main attraction for us. Then we had a demo and they were quite nice, really seemed to understand our business, which was quite impressive. We had looked at one other system, I can’t remember what it was, but it didn’t actually do as much as we needed it to do.
The Initial Sales Process
Who was part of the sales process?
Dr. Curry: We were both involved, and the senior staff.
Sue: The senior staff as well, so about four or five of us.
Dr. Curry: Between us we decided that it would be a good thing to do, we should give it a try. There was a
general agreement that it was a wise purchase, and to go ahead with it.
Training and Implementation
How have you found the process of training and implementation? How many people were trained
Sue: I thought the training was very good. The trainer did some practical lessons with us which I think was really helpful.
Dr. Curry: She trained us and the seniors in those sessions and then we went on to train the other
Sue: Yes, it was very good I thought.
Dr. Curry: She gave us tasks to do, we had to put some care plans into the system, with her help to start with. Yes, that part was really good, it was great.
Everyday Use in the Home
What’s your policy concerning tablets around the home? Do you give one to every member of staff?
Sue: We have five tablets and most of them are situated in the staff room unless we need one in
Dr. Curry: Or staff take them around with them.
Sue: Everyone’s happy with using them. They’ve got familiar with them very quickly.
What about remote access for management? How has that changed or impacted your working
Dr. Curry: Well, not much for us to be honest, because we actually live here in the home, so all we
need to do is come downstairs!
How do you find the customer service and support from everyLIFE?
Dr. Curry: It is pretty good. Once we got used to using PASS, we haven’t really had many issues. We have used the suggestion board to put forward some ideas.
Advantages of the PASSsystem
Compliance and Managing Risk
Dr. Curry: Initially we purchased the system to get on top of drug recording and MAR sheets and that
has proved itself.
Sue: I think after the initial small hiccups, which was just us getting used to the system, it’s been a lot
better, hasn’t it? I think we feel a lot more confident that we’re on top of that.
Dr. Curry: We do get a lot of medication changes here. I mean that’s not that unusual. Each week,
various residents will have something added or taken off or a dose changed or something like that. That is
okay. Most of the seniors can change it themselves. If they have a problem, they just come to me, it has
made it much simpler and more reliable.
Sue: Also, I would say the voice recording feature has been great too. The fact that people can speak
into it has made our note-taking much better, hasn’t it? Because a lot of people have issues with writing,
dyslexia and this has improved I’d say. It has meant that the handover notes are better too. It’s all written
down and we can see what has been said. And I feel that more things are probably being recorded than before too.
Dr. Curry: For instance, today we have a podiatrist coming to visit one of our residents. He’ll be able to
add his own notes straight into the record. And the visiting nurses and doctors do this too, which means
everything is just where it should be, no mistakes in transferring it all.
Sue: Which is really good!
Dr. Curry: Taking pictures of stuff is quite handy as well. Saving them straight to the files.
Sue: Say you’ve got a rash or something, the picture is just there when the doctors come to see. It’s a
good thing, yes.
Dr. Curry: Because you know you have a more accurate record of everything and more complete notes.
How has PASS helped to improve these?
Dr. Curry: More things are being recorded, notes are fuller and more accurate because, I think before, if
you had to write stuff down, some people were, “I don’t have time.“ They didn’t bother, they just wrote down the bare bones, and they would also be having difficulties expressing themselves. I might look at notes and see some sort of written data and think, “What the hell is that?” So staff are speaking into it because they all speak English. It does tend to be more fluent.
Sue: And it’s quicker.
Dr. Curry: It’s quicker as well so that’s another advantage.
Sue: It is much easier if you want to look at history. Especially checking on notes and pictures added by
other visiting health professionals. Whereas before, you’d have to go back through reams of paperwork, which could take ages, now it all just comes up on one sheet and it’s all neat and tidy and you can see it in date order, which I think is a great plus, really. So I feel that safety has been improved, things like weight management, for example, if somebody’s losing weight. It’s all there. You can see the differences.
What are the main efficiencies that you’ve gained through using the PASSsystem? How do you sum up the benefits?
Dr. Curry: Well, most obvious is the fact that we’re not spending a bundle on stationery which we used
to with the system which we had. I don’t know, at 25 sheets per individual, that was a huge amount of
money, and hassle as well. We just have one cover sheet now. And with everything stored on the cloud
now, pretty soon we’ll end up with a whole new room in the loft too!
Sue: Staff are saving so much time these days. Now that we are all so used to PASS, it’s so much
quicker for them to record their notes rather than sitting down and writing it all up later. I would say the
reports used to take at least half an hour, whereas now they’re doing it as they go really. Senior carers
are saving half an hour but then the other carers nwould be saving time as well, I would say at least
two hours per day overall.
Has PASS helped to improve your care?
Sue: Yes it has because, most importantly, it just gives more time to be with our people. That freed-up time can be spent taking them out and about more or just sitting and chatting with them.
Dr. Curry: You don’t need to keep going over everything and making sure it’s being done properly. You don’t need to chase things, you don’t need to guess things. You know it’s there.
Have your residents taken to having the digital technology around them? Is that something they’ve warmed to?
Sue: Yes I think so, I think when it started they were a bit curious, but they’ve all taken to it now. They all
sign on their care plan reviews and stuff. Nobody’s really passed any comment.
How do you tell residents’ families about the PASSsystem?
Sue: I think everybody just expects it to be digital wherever they go now, don’t they? It’s probably
more unusual if we still had the old system! Families have not really passed any comment because they just see us using it right from the start, at enquiry and assessments, so it just seems natural to them to see it on a daily basis in the home.
I see that your last CQC inspection was good all round. How do you feel that the PASSsystem will
contribute to the success of your next inspection?
Sue: Well, for instance, when they’re asking you to provide information about a resident or a situation or
sometime in the past, it should be much easier with PASS. You’re not having a good day diving into old paperwork, scrabbling about in the loft. I think it will be better.
Would you recommend the PASSsystem to other businesses?
Dr. Curry: Yes, I do, yes.
Dr. Curry: I have actually, so yes.
Top Tips For New Users
We found it easier setting it up by:
- Getting all the residents onto the system;
- Then adding the tasks;
- Getting all the staff used to the tasks and their daily records;
- Then taking across all of their assessments.
To do it all at once is too much for the staff to take in. By just doing the tasks for a month they can concentrate on that. Break it all down into an introductory workflow.
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